Privacy
What we hold, and why
Two things on this website collect anything about you: requesting an invitation, and requesting group invitations. We also still hold the answers people gave to the New Year question we asked before the date was set, and that is described below. There is no advertising pixel, no analytics script belonging to anyone else, and no cookie that follows you anywhere.
We do count how the site is used — how many people arrive, which pages they read, and which link brought them — but only as totals, on our own systems. There is no cookie, nothing is stored on your device, and your IP address is never kept. We cannot tell who you are from any of it, and we cannot recognise you tomorrow.
Who is responsible
MTC Amersfoort Holding B.V.
Keppelseweg 40, 6999 AR Hummelo, The Netherlands
KvK 32116284
For anything about your data, write to privacy@icedoetinchem.nl.
What a request stores
- Your first name and your last name, so an invitation can be written to you.
- Your mobile number, because that is where an invitation arrives.
- Your email address, so we can contact you about your request and your invitation — and, only if you ticked “Keep me close to ICE”, to send you ICE’s emails about ICE 001.
- Earlier requests may include the city you live in; we no longer ask for it. We never asked for your street, your house number or your postcode, and we do not keep them.
- That you confirmed you are 25 or older, and that you agreed to be contacted, with the exact wording you agreed to and the moment you agreed to it.
- Which campaign brought you here, for example “instagram”. This is a label on the request, not a profile of you.
- Whether you ticked “Keep me close to ICE”, and if you did, the exact wording, the moment, and that it covers email only.
What a group request stores
If you request group invitations, we keep your first and last name, your email address, who you would like to bring and roughly how many people, which campaign brought you here, and — only if you give them — a company or group name, a phone number and your note. We use them only to review your group request and to get back to you about it. Nothing is issued automatically, and we do not email you a confirmation.
When a group request arrives, the ICE team is told by an internal email with your name, the kind of group and its size, sent through Resend as described under “When we email you”. A group request is kept for as long as an invitation request, as described under “How long we keep it”.
What the New Year question stored
Before the date was set, ICE was weighing the last night of 2026 against the first night of 2027, and some people were sent a link asking whether they would come. That question is closed: ICE 001 is Friday 1 January 2027. The page is gone and nothing there collects anything any more. Nothing on it was ever a ticket, a booking or a place, and answering never put anyone on a list of guests.
The answers people gave are still held, and this is what they contain.
- Your answer — yes, maybe, or not for me.
- Roughly how many people you would come with, as a range rather than a number.
- Your first name, your last name and the city you live in, if you answered yes or maybe. If you answered “not for me”, none of this is asked and none of it is kept.
- Your email address and your mobile number, so we can tell you what was decided.
- Whether you ticked “Keep me close”, and if you did, the exact wording, the moment, and which channels it covers.
- An opaque code identifying the link you arrived on, and one identifying a link you created by sharing. Neither contains your name, your number or anything else about you, and neither can be turned back into a person.
The basis for holding your answer is your consent to be told what we decide. That decision has now been made, and if you asked to be told, you will be. Once that is done the conversation this consent covers is finished, and the basis for keeping your answer ends with it.
“Keep me close” is a separate permission with a separate answer. It is never ticked for you, it is never required, and it is never assumed from the fact that you said yes or that you gave us a number. Without it we will tell you what happened to this one night, and nothing else. Withdraw it, or ask us to delete everything, by writing to the address above.
What we do with it
We read it, and we either open a place for you or we do not. If we do, we message you about this event. That is the whole purpose, and it is the legal basis: your consent to be contacted about this invitation.
You are not added to a mailing list. Consenting to be contacted about an invitation is not consenting to marketing, and we do not treat it as though it were. The “Keep me close to ICE” box is the one exception, and it is described below.
If you ticked “Keep me close to ICE”
We send you a small number of emails about ICE 001: previews, inspiration and updates, including around your invitation. The legal basis is your consent, and it covers email only — we do not use it for WhatsApp, and it does not cover later editions.
It is never ticked for you, it is never required for a request, and it is never assumed from anything else you gave us. It is yours alone: it does not extend to anybody you bring or invite. Every email has a link to stop them, and you can also write to the address above. Once you stop them, they stop — a later tick does not quietly start them again.
We keep the record of your consent until two years after your last contact with us about these emails, and then delete it together with any of these emails we sent you. If you stop them, we keep the record that you did for as long as we can still send these emails, and after that until two years after your last contact about them — so that a no stays a no, and so we can show what you agreed to.
To recognise a new request from somebody who stopped them earlier, we also keep a pseudonymised key derived from your email address with the record that you stopped them — never the address itself.
Who sees it
The people running the event. It is not sold, and it is not shared with anyone who is not needed to send you a message or let you through a door.
How long we keep it
We keep a request for 12 months after the last meaningful contact about it. If it goes no further, that is when it ends.
If your data later moves into another purpose that has its own rules — a completed purchase becomes an accounting record, and those must be kept for a set period — then that purpose governs how long that record lives, not this one. Holding a pass is not such a purpose: it is not permission to keep contacting you about later editions, and we do not treat it as though it were.
Requests to see, correct or delete your data are handled by a person rather than by an automated tool. Write to us and we will carry it out.
If you write to us
Email you send to us is delivered and stored by Resend, a service we use to run our mailboxes. They handle it on our instructions and for no purpose of their own.
Their systems store message content in the United States, so writing to us means your message leaves Europe. That transfer is covered by Standard Contractual Clauses and the EU–U.S. Data Privacy Framework.
We keep correspondence for 12 months after the conversation is closed, and then its contents are removed. That removal is done by a scheduled job rather than by somebody remembering. Attachments are different. We do not store files ourselves; we fetch them from Resend when someone opens them, so a file you send stays retrievable only for about 30 days. After that the message remains and the file does not.
When we email you
We send some messages by email: about your request and your invitation, about your purchase if you buy a place — such as the confirmation after you pay — and, only if you ticked “Keep me close to ICE”, our emails about ICE 001. Messages about a purchase are part of our agreement with you.
We send these emails through Resend, an email delivery service that processes messages on our instructions. Resend handles them on our instructions and for no purpose of its own. Resend stores these messages in the United States, so they are processed outside Europe. That transfer is covered by Standard Contractual Clauses and the EU–U.S. Data Privacy Framework.
We do not send marketing by email unless you have separately agreed to it.
Spam protection
To stop a script submitting the form thousands of times, a hash of your network address and browser is held for ten minutes and then discarded. It cannot be reversed and it is not joined to your request. The discarding is done by the system itself, on a clock, whether or not anyone visits in the meantime.
Your rights
Ask us for a copy of what we hold, ask us to correct it, or ask us to delete it, and we will — by hand, because that is how it currently works. Write to privacy@icedoetinchem.nl. Deleting your request withdraws your consent and removes you from consideration; there is no version of this where you keep the place and lose the record.